Cascade Village Metropolitan District

CASCADE VILLAGE METROPOLITAN DISTRICT

450 E. 17th Avenue, Suite 400

Denver, Colorado 80203
Phone:  303-592-4380

https://www.cascademetro.org/

 

NOTICE OF SPECIAL MEETING AND AGENDA

DATE:           Thursday, October 8, 2026

TIME:            9:00 a.m.

PLACE:         Grand Hyatt Vail

                          1300 Westhaven Drive

                         Vail, Colorado 81657

 

And Virtually via Zoom:

https://us02web.zoom.us/j/86063358849?pwd=B3Lc0P7mK0k8lu4GftW3VDAP5AiCGq.1

To attend via telephone, dial 1-719-359-4580 and enter the following additional information:

a.       Meeting ID: 860 6335 8849

b.      Passcode: 955451      

 I.                 ADMINISTRATIVE MATTERS

A.                Present disclosures of potential conflicts of interest.

B.                 Confirm quorum, location of meeting and posting of meeting notices. Approve agenda and designate 24-hour posting location.

C.                 Public Comment.

Members of the public may express their views to the Board on matters that affect the District that are otherwise not on the agenda. Comments will be limited to three (3) minutes per person.

D.                Discuss public and executive session meeting procedure. Discuss and consider adoption of Resolution Providing Policy Regarding Recording of Public and Executive Session Meetings (enclosure).

II.                 SETTLEMENT AGREEMENT

A.                 Adjourn in executive session pursuant to Sections 24-6-402(4)(b) and (e), C.R.S., to receive legal advice related to Eagle County District Court Case No. 2024CV30239, Cascade Village Metropolitan District v. Vail Land Partners, LLC, et al.

III.               CONTINUED ADMINISTRATIVE MATTERS

E.                 Discuss business to be conducted in 2027 and location (virtual and/or physical) of meetings. Schedule regular meeting dates and consider adoption of Resolution Establishing Regular Meeting Dates, Time, and Location, and Designating Location for Posting of 24-Hour Notices (enclosure).  Appoint representative to post notices within the District.

F.                  Discuss District Management services.

G.                Discuss and authorize renewal of District’s insurance and Special District Association (SDA) membership for 2027.

IV.               FINANCIAL MATTERS

A.                Review and ratify/approve the payment of claims (enclosure).

B.                Conduct Public Hearing to consider amendment of the 2026 Budget. If necessary, consider adoption of Resolution to Amend the 2026 Budget (enclosure).

C.                 Review, discuss, and accept unaudited financial statements and schedule of cash position (enclosure).

D.                Conduct Public Hearing on the proposed 2027 Budget and consider adoption of Resolution to Adopt the 2027 Budget and Appropriate Sums of Money and Resolution to Set Mill Levies (enclosures – preliminary assessed valuation, draft budget and resolutions).

E.                Authorize District Accountant to prepare and sign the DLG-70 Certification of Tax Levies form and Mill Levy Public Information form (“Certification”), and direct District Accountant to file the Certification with the Board of County Commissioners and other interested parties.

F.                Consider appointment of District Accountant to prepare 2028 Budget.

G.               Consider approval of engagement of McMahan & Associates LLC for preparation of 2026 Audit and approve execution of engagement letter for same (enclosure).

V.                 LEGAL MATTERS

A.                Discuss HB25-1090 compliance related to professional services provider engagements.

B.                 Discuss District services for 2027 and consider approval of necessary service agreements for related services.

                      a.       Discuss potential agreement with Vail Hotel Partners, LLC dba Grand Hyatt Vail Resort and Spa and authorize necessary actions from same.

                     b.      Discuss structure of agreement for snow removal with Alta Stone, LLC and Vail Hotel Partners, LLC dba Grand Hyatt Vail Resort and Spa. Authorize necessary actions from same. 

VI.              CONSENT AGENDA – These items are considered to be routine and will be approved and/or ratified by one motion. There will be no separate discussion of these items unless a Board Member so requests, in which event, the item will be removed from the Consent Agenda and considered to be on the Regular Agenda.

                     a.       Acknowledge resignation of Seter, Vander Wall & Mielke, P.C. as District Counsel.

                     b.      Consider ratification of engagement of McGeady Becher Cortese Williams P.C. as District Counsel.

                     c.       Acknowledgement of McGeady Becher Cortese Williams P.C. Engagement Letter Appendix A Update.

                    d.      Review and consider approval of Minutes from the November 5, 2025 Special Meeting (enclosure).

                    e.       Review and consider approval of Minutes from the November 28, 2025 Special Meeting (enclosure).

                    f.        Ratify cancellation of the April 3, 2026 Regular Board Meeting.

                   g.      Ratify appointment of District Accountant to prepare 2027 Budget.

                   h.      Consider adoption of Resolution Providing for the Defense and Indemnification of Directors and Employees of the Districts.

                   i.        Consider adoption of Resolution Regarding Colorado Open Records Act Requests.

                   j.        Consider adoption of Resolution Regarding the Retention and Disposal of Public Records and Adopting a Public Records Retention Schedule.

                  k.      Direct staff to continue posting District Transparency Notice on District website per requirements of Section 32-1-809, C.R.S.

                  l.        Acknowledge acquisition of Streamline by CivicPlus.

                 m.    Consider adoption of Resolution Calling May 4, 2027 Election for Directors, appointing Designated Election Official (“DEO”) and authorizing the DEO to perform all tasks required for the conduct of a mail ballot election. Self-Nomination Forms are due by February 26, 2027 (enclosure). Discuss the need for ballot question related to issues and/or questions.

                 n.      Consider adoption of Resolution Providing Policy Governing Automated Meeting Agents and Participation in Virtual District Meetings.

                o.      Consider adoption of Resolution Establishing the Official Record of District Meetings and Clarifying the Status of Third-Party Recordings, Transcripts, and Artificial Intelligence-Generated Materials.

VII.                 OTHER BUSINESS

                         a.       Consider and take any necessary action on new business matters to be discussed.

VIII.               ADJOURNMENT

The next regular meeting is scheduled for November 6, 2026 at 9:00 a.m. at Grand Hyatt Vail Resort and Spa, 1300 Westhaven Drive, Vail, Colorado 81657, and via Zoom video/teleconference.

*For Accessibility purposes,  this is an alternate conforming version of the Agenda.